User Submitted Question: Can a PI Change the Proposal on an Error-Free S2S Coeus Application That Already Has Been Submitted to an Agency?

Christen Parzych

Yes, if the proposed changes are submitted prior to an established agency deadline, and the PI wishes to revise and resubmit the application, please send an email to the respective OSP specialist. The OSP specialist will then reject the application to allow for the changed/corrected process:

  1. From the top menu, select “Action”⇒”Grants.gov”; from the “Opportunity” menu, next to “Submission Type,” change “Application” to “Changed/Corrected Application” from within the pull-down menu
  2. In the “Original Proposal” box, enter the previous application’s institute proposal number. The institute proposal number (e.g., M1234567) is generated when a Coeus application is submitted. Users can locate the original application’s institute proposal by clicking the “Medusa” icon in Coeus
  3. In the “Previous Grants.gov Tracking ID” box, enter the original application’s “Grants Tracking ID.” This number (e.g., GRANT12345678) is generated when a Coeus application is submitted. Users can locate this information via the automatic eRA Commons email, as well as from the Coeus proposal’s “Grants.gov Submission Details” by clicking “Action” and then “Grants.gov.” From the “Submission Status” menu, select “Grants Tracking ID.”
  4.    Subsequent (2nd, 3rd, 4th, etc.) changed-corrected applications utilize the first application’s institute proposal number and the latest tracking ID
  5. Finalize the budget by clicking the “Moneybag” icon and mark “Budget Status” as “Complete” from the pulldown menu. Verify that the green check appears.
  6. Click “Certify” for the investigator(s) on the “Investigator” tab in the changed/corrected record
  7. Route the Coeus application and approve for the current department

Do not submit a new PEER log for changed-corrected applications; instead, submit a bypass request in the PEER log, but only for those departments unaffected by any personnel and/or budget changes in the changed-corrected application. If personnel are added and/or budget changes are made, the proposal must be rerouted through any departments affected by said changes prior to resubmission.

For questions or concerns, please contact your OSP specialist.