VUMC Program in Research Administration Development (VPRAD): New Cohort Starts in February

VPRAD Level 1 is currently recruiting candidates for its 30th cohort, set to begin at the end of February. Do you know someone who might benefit? VPRAD (VUMC Program in Research Administration Development) is a career development program that is ideal for newly hired, recently transferred, or any staff member working in an administrative role within a lab, clinic, or administrative office within the Research Enterprise. VPRAD is intended to fill knowledge gaps and equip learners with a broad overview of VUMC’s Research Enterprise, as well as the tools and resources to navigate within it. Over the course of thirteen weeks, participants explore topics such as the lifecycle of a sponsored project, research compliance, shared resources, pre- and post-award management, financial processes, and VUMC best practices for research administration. The program pursues these objectives through a combination of classroom learning, tours, a mentorship program, and a cumulative final exam. Interested? Please visit the following links for further information: Introduction to

read more VUMC Program in Research Administration Development (VPRAD): New Cohort Starts in February

NIH Operating Under a Continuing Resolution

Please note that the Department of Health and Human Services (HHS) is operating under a continuing resolution until November 21, 2019. As a result and in line with past practices, NIH will begin issuing non-competing research grant awards at a level below that indicated on the most recent Notice of Award. This generally amounts to 90% of the previously committed level. NIH will consider upward adjustments to awarded levels after the enactment of FY 2020 appropriations. For more information, please consult NOT-OD-20-003 or contact your OSP specialist.

Coeus In-Person: eCat and Human Subjects Proposals

Since NIH’s release of the new human subjects and clinical trial data form in January 2018, VUMC has submitted more than 750 human subjects proposals using the new form. We have all learned a lot from this experience. This month the Coeus team invites interested administrators to discuss best practices for submitting human subjects and clinical trial proposals to NIH. Potential topics include: Granting investigators permission/access to eCat Determining data/specimens vs. human subjects Dividing a clinical trial proposal into multiple studies Exemption 4 vs. data/specimens The ‘Date of First Enrollment’ field There is limited room available, so if you are interested, please complete the form below. Interested parties will receive further communication regarding time, place, and content.   Please feel free to contact us with any questions. The Coeus team is also open to additional relevant topics and hopes this session is more of a discussion than purely an informational session.

Happy National Research Administrator Day!

Today we celebrate the important contributions our research administrators make every day by supporting our VUMC purpose and mission: from compliance and managing sponsored research dollars to safeguarding research participants and everything in between. We would like to extend our many thanks to all of our dedicated colleagues throughout the institution. We appreciate all of your hard work and effort in making us successful! –Your colleagues at OSP 🙂

CoeusWeb: Budget

Earlier this week, we told you about the future of Coeus and some of the existing upgrades to the version of Coeus previously called CoeusLite. If you haven’t already read these posts, we encourage you to do so, because they provide a lot of context for today’s announcement. OSP and the Coeus team are excited to announce that the new CoeusWeb budget is available to proposal creators! To use the new budget, open your proposal and click the ‘Budget’ menu item: The budget will open in ‘View Mode’ and display a list of budget versions: You can switch to ‘Edit’ mode by clicking the blue button at the top left or continue in ‘View’ mode without editing. Creating or editing a budget is as simple as following the menu items on the left side of the screen. Begin by adding salary information and checking rates. Then create line items using the ‘Budget Details’ subsections. At the bottom of the menu

read more CoeusWeb: Budget

CoeusWeb: Progress To-Date

Yesterday we shared our plans for the future of Coeus at VUMC. That future includes a new, browser-accessible interface for Coeus. Some components of CoeusLite have already been upgraded to the modern CoeusWeb look and feel for improved functionality. This post will review those existing upgrades. You can try out any of these changes here. Home Screen and Search The login screen, home screen, and search screens have all been upgraded. Users now have access to a generic search box on the toolbar that searches by proposal number, PI, title, lead unit, and sponsor without the need for asterisks. In addition, an ‘Advanced Search’ tool allows for more fine-grained or complex searches. Inbox CoeusWeb’s Inbox is fast, color-coded, and better organized to display and identify urgent needs. Attachments (Narratives and Bio Documents) In Coeus Premium narrative documents and biosketches are uploaded in different areas. CoeusWeb consolidates the uploading process on one screen and organizes documents into three categories: proposal narratives, personnel

read more CoeusWeb: Progress To-Date

The Future of Coeus at VUMC

Some OSP blog readers may know that a web version of Coeus is under construction. VUMC’s “CoeusWeb” will be a modern, user-friendly tool for proposal development and submission. Parts of the web interface are already available for use (see here). Since its original deployment at VUMC in 2002, Coeus has been upgraded and heavily modified to meet VUMC business needs with minimal disruption to researchers or support staff; however, we have also identified many areas in which it could be better. Before anyone panics–the Coeus “Premium” desktop software you know and love isn’t going away in the foreseeable future. Coeus Premium is a stable workhorse that users trust, but it isn’t without flaws. Coeus Premium was designed for incredible flexibility, but its terminology, icons, menus, and tools can be confusing to new and experienced users alike. Simple Coeus tasks take extensive training and practice to learn and use effectively. Furthermore, installing client software on desktops is no longer the preferred

read more The Future of Coeus at VUMC

Reminder: Thoroughly Check Grant Application Images in eRA Commons

NIH circulated notice today that applicants have reported the appearance of blank pages in the assembled application images generated by the eRA system. The blank pages overrode those submitted PDF attachments generated from images (i.e., scanned documents) rather than Word or other text files. eRA is attempting to locate and address the source of the issue. NIH reminds applicants to check their application images in eRA Commons during the 2-business day application viewing window. Be sure to check the entire application, paying special attention to any scanned attachments. If you encounter any blank pages in place of application content, contact the eRA Service Desk immediately following the standard guidelines for Dealing with System Issues.

NIH Loan Repayment Programs (LRP) – Application Cycle Now Open

As of September 1, 2019, the application cycle for NIH’s Loan Repayment Program is now open. For those unfamiliar, this program provides up to $50,000 a year of educational debt assistance over two years in return for a commitment to engage in NIH mission-relevant research. Of the eight available programs, five are open to non-NIH-employed individuals: Clinical Research Pediatric Research Health Disparities Research Contraception and Infertility Research Clinical Research for Individuals from Disadvantaged Backgrounds This year’s application deadline is November 15. However, please be sure to allow sufficient (i.e., 1 – 2 days) time prior to the November 15 deadline for the institutional certification process required for support of your faculty’s application. For more information please visit the NIH website. Please note that the VUMC Administrative Official for the LRP application is Robert Dow.

Early-Stage Investigator Extension Requests Moving to eRA Commons, Effective July 31

‘Early Stage Investigator’ is a status granted (no pun intended) to applicants who have “completed their terminal research degree or end of post-graduate clinical training, whichever date is later, within the past ten years and who have not previously competed successfully as PD/PI for a substantial NIH independent research award.” NIH provides a mechanism for investigators to request an extension of this ten-year period under extenuating circumstances. Starting tomorrow, July 31, extension requests will be submitted via eRA Commons. To request an ESI status extension, please follow the steps below: Log-in to eRA Commons Open the Personal Profile Navigate to the ‘Education’ section and select ‘Edit’ Review the current ESI status and select ‘ESI Extension Request’ Fill out the online form, providing justification as requested Save and submit For more information, please visit OSP’s blog or NIH’s Early Stage Investigator Policies page, ESI FAQs page, or review ESI Status Extension Request video tutorial on the eRA Videos page.