Coeus utilizes up to three (3) sets of validations to ensure that proposals routed through the system are consistent, accurate, and in compliance with both sponsor and VUMC guidelines. Proposal creators are urged to use all available and applicable validations before a proposal is routed for approval. Coeus Validation Checks – All Proposals Coeus validation checks were created by OSP staff and are based on sponsor guidelines and VUMC procedures to ensure that proposal data is accurate and consistent. For example, a proposal labeled as ‘Activity Type: Training’ should use the corresponding training overhead rate within the budget. These validations are automatically applied prior to routing regardless of submission type; however, they also can be selected and run at any time within a Coeus record by navigating to the ‘Action’ menu and selecting ‘Validation Checks.” Grants.gov and NIH Validation Checks – Electronic Submissions Two additional sets of validations are available for those proposals electronically submitted to the sponsor from Coeus (system-to-system).
NOT-OD-17-066 updates and replaces the previous NIH, AHRQ, and NIOSH policy regarding post-submission materials for applications submitted for due dates on or after September 25, 2017. The new policy expands upon the previous guidance to now include citations of issued patents as allowable post-submission material. Please remember that post-submission materials are those submitted after submission of the grant application but prior to initial peer review. Post-submission material is not intended to correct errors or oversights discovered after submission of an application; rather, this material allows applicants the opportunity to respond to “unforeseen events.” OSP would like to stress that copies or citations of pre-prints do not qualify as unanticipated events and cannot be submitted as post-submission material. Post-submission material (other than citations) must be submitted as a PDF attachment. Upon receipt of this information, the SRO will upload accepted materials into the official electronic grant file maintained within eRA Commons. To access this information, the PD/PI can visit the “Additions
NIH/AHRQ and NIOSH will institute changes to their post-submission material policies for all applications submitted on or after September 25, 2017. Please review NOT-OD-17-066 for detailed information regarding what will now be considered allowable for post-submission. All questions should be directed to your OSP representative.